Subcontracts Specialist- Surrey

- Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people.

- We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

- The Subcontracts Specialist will support the project team through the effective administration of the subcontractor process from bid solicitation to award.

- The individual will also act as an advisor to the project management team with respect to the subcontractor’s scope of work and obligations set out in the contract.

Key Responsibilities

- Lead the subcontractor bid (RFQ) solicitation process; bid analysis; bid review; contract negotiation; contract interpretation through to contract execution.

- Review and understand scopes of work and prepare bid packages

- Adopt appropriate subcontract strategies and pricing methodologies such as lump-sum, unit price, target cost and cost reimbursement or hybrids thereof

- Ensure appropriate approvals are obtained through the process

- In conjunction with the legal and operations teams, review and analyze contract documents to determine contractual obligations

- Identify risks associated with the subcontract and work to mitigate any risk to the organization

- Review subcontractor modifications to any standard terms and conditions, and draft responses

- Ensure compliance of subcontracts with corporate and project contracting guidelines

- Ensure the subcontractor, contract and services meet the needs of the project and the client

- Resolve complex problems regarding contract interpretation, compliance and reporting in conjunction with project management, the commercial director and legal

- Review scopes of work to ensure that the subcontract follows owner/project specifications

- Act as an advisor to management and operations in the interpretation of subcontractor requirements and in understanding the subcontractor’s scope of work or obligations under the contract

- Work closely with operations and construction staff

- Maintain well documented files to accurately present a clear trail with regards to subcontract templates, approvals, executed subcontracts, and pending subcontracts.

- Manage project supplier, and contractor relationships, with assigned key/strategic suppliers to optimize financial and operational performance

- Communicate with bidders, suppliers, and subcontractors, on all procurement-related matters

- Ensure timely and accurate contractual correspondence

- Performing additional responsibilities as assigned.

- Maintain excellent relationships with the project team, subcontractors and the community