Payroll Administrator

About the role

We are seeking a detail-oriented and proactive Payroll Administrator to oversee and manage our payroll processes. This role ensures timely and accurate payroll for union and non-union employees, compliance with legislation and company policies, and provides exceptional support to employees and internal teams.

The day to day:

• Administer bi-weekly payroll for unionized and non-union employees with accuracy and compliance.
• Collaborate with Operations teams to validate timesheets, schedules, and pay rates within our payroll system (WinTeam).
• Maintain compliance with Employment Standards Act, union agreements, and company policies.
• Process employee changes including hires, terminations, ROEs, vacation payouts, and adjustments.
• Prepare and distribute year-end reports including T4s, ensuring accuracy and timely submission.
• Handle union requirements, wage scales, and remit union dues.
• Respond to employee inquiries and address payroll-related requests in a timely and professional manner.
• Liaise with external parties such as CRA, Service Canada, WCB, and legal representatives regarding payroll matters.
• Support finance team operations, including cross-training in AR and AP to provide coverage when needed.

What You Bring

• Fluent in English with strong written and verbal communication skills
• Ability to analyze large data sets and resolve discrepancies efficiently.
• Strong time management, attention to detail, organizational, and problem-solving skills in a fast-paced environment.
• Proficiency in Excel and ability to learn new ERP systems quickly (WinTeam experience an asset).
• Knowledge of employment legislation and complex union agreements.
• High level of integrity and ability to maintain confidentiality.

Education & Experience

• High School Diploma required; post-secondary education in accounting or finance is preferred
• Prior payroll administration experience and/or PCP Certification (or equivalent payroll education) is an asset