Executive Assistant - Burnaby

- Executive Assistants at Kiewit provide direct administrative and operational support to our Leadership teams.

- As an organized, proactive, and detail-oriented EA, you play a key role in streamlining workflows, coordinating cross-functional communication, and ensuring the efficient management of day-to-day activities.

- EAs facilitate, organize, and prepare for changing priorities, schedules and responsibilities.

- A successful EA will focus on making time, information, and decision processes more effective.

- You will solve problems, craft communications, and manage relationships, with visibility to executive-level issues requiring integrity and judgment.

- You must combine the ability to anticipate needs and priorities, with strong verbal and written communication skills.

- Your ability to make decisions combined with attention to detail allows you to work independently and multi-task seamlessly.

- You will have daily interaction with employees at all levels both inside and outside the Company and require a high degree of professionalism and business presence.

Location

- This position is based full-time in our Burnaby District Office. #LI-RP1

Responsibilities

- Manage calendars, including coordinating availability for meetings, preventing scheduling conflicts, prioritizing the most sensitive matters, and ensuring that follow up is conducted in a timely manner.

- Coordinate travel, including organizing and managing the logistical details for off-site events and activities for the business. Also assist in planning and organizing events both on and off-site for District staff and external stakeholders

- Research, prioritize, and follow up on incoming issues and concerns, including those of a sensitive or confidential nature. Determine appropriate course of action, referral, or response.

- Complete a broad variety of administrative tasks including composing and preparing correspondence that is sometimes confidential; arranging travel plans, itineraries, and agendas; and compiling/creating documents for meetings.

- Help execute the company's highest priorities on a given day or week while working on longer-term special projects and strategic initiatives.

- Provide administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications.

- Coordinate internal and external meetings, events, training sessions, and site visits. Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary. Complete full set-up and take-down of meetings when required.

- Support cross-department working groups, keeping agendas, and helping members to be accountable for key deliverables.

- Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion, often with deadline pressures. Take ownership for filling in gaps as seen, proactively solving problems.

- Assist with expense reporting, timesheet tracking, and other operational logistics.

- Act as a liaison between Area Managers and other departments, clients, or partners.