Accounts Payable Specialist

Overview

The role of Accounts Payable Specialist reports to the Mine Controller and is responsible for the accurate and timely processing of payments. Performs the accounts payable process including the processing of purchase orders and the payment of invoices, and expense reports. This position also provides administrative support when required.

Responsibilities

Demonstrate effective safety leadership by addressing and enforcing BW Golds safety standards, procedures, and safety systems.

• Processing of vendor invoices, in accurate & timely fashion.
• Checking that invoiced expenditure has been budgeted.
• Scheduling payment of vendor invoices within established credit terms.
• Preparation of AP payment schedules to assist weekly cash flow forecasting.
• Conform with bi-weekly vendor payment run requirements.
• Ensure AP reporting is both accurate & timely.
• Sort invoices on a daily basis.
• Code and enter invoices into AP sub ledgers.
• Photocopy all invoices that need to be sent off site for approval by managers.
• Ensure all approvals are obtained before invoices are forwarded for payment.
• Assist with disbursements checks wire transfers and obtaining approvals as needed.
• Assist with new vendor credit applications, obtain new vendor approvals and maintain a vendor filing system.
• Maintain accounts payable filing system specifically, sorting, matching, stapling and filing of all invoices and cheques.
• Process expense reports.
• Review vendor statements for accuracy and call for missing invoices.
• Issue and enter purchase orders, obtain internal approvals and maintain filing system handle phone calls from staff and vendors related to purchases.
• Match purchase orders to Invoices.
• Track open purchase order status.
• Track standing purchase orders.

Qualifications

• Accounting certificate or other related education (one year) or equivalent qualifications
• Minimum of 2 years’ experience in a similar Accounts Payable role
• Experience with ERP systems
• Solid MS 365 [MS Office] skill set. Specifically strong excel skills would be required.
• Detail orientation
• Systematic & analytical approach
• Clear & concise communicator
• Excellent oral and written communication skills with both internal and external contracts
• Detail oriented with excellent organizational skills and ability to effectively prioritize job duties
• Ability to work with all levels of the organization
• Ability to work with others in a team environment